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Prearranged Absences & Tardy Policy

Pre Arranged Absences

Absences for school-related activities, such as athletic competition, student government functions, performance groups, and field trips are called Hawk Absences.  Sponsors must arrange for the students to obtain all signatures from all classes at least six (6) school days prior to the activity to receive a Hawk Absence and students must obtain all signatures before the six (6) day deadline. If this six (6) day notice is not met, then the student runs the risk of not attending the event. Students should make arrangements with their teachers to meet any class/assignment responsibilities. Students in excess of five (5) absences may not be allowed to attend events that require a Hawk Absence.  

Occasionally, families are left with little option but to take students out of school for an extended period of time.  Family emergencies, college visits and planned, or unexpected, vacation opportunities are among the reasons students may be taken out of school for an extended period of time.  No one questions the important educational value a visit to other places in the world can have on a student.  Learning takes place in many places outside the classroom.  However, expecting a student to receive the same benefit from completing paperwork as opposed to participating in a classroom environment is asking a lot of the student and teacher.  If an absence like this is unavoidable, please contact the office as soon as possible.  You will be asked to complete a form indicating the reason for the absence and obtain the signature of each teacher.  Sometimes it is possible to provide students with assignments before their absence.  However, that is the option of the teacher.  Please remember, instructional time is an asset that, once missed, is irretrievable. 



Getting to school and class on time is a valued employability skill. The expectation at Volcano Vista High School is that students are in class when the bell rings. Students caught in the hallways once the tardy bell rings will be ‘swept’ to a central location, where the tardy will be documented and consequences assigned, as follows:

  • 1st, 2nd, 3rd tardies = warning, documented, pass to go class (does not excuse tardy)
  • 4th, 5th, 6th tardies = remain in ISS for the remainder of that period
  • 7th+ tardies = remain in ISS for the remainder of that day, parent conference with admin

Sweeps will occur randomly based on the availability of security and administration.  Students can be swept at any time during the day or class period by security and/or administration.  Sweep total counts reset at the end of each 6-week grading period.

When tardy students avoid getting ‘swept’ but make it to their class, their teacher will:

  • Admit the student into the classroom
  • Record the tardy in Synergy
  • Write referrals for 4th tardy and each subsequent tardy

Teacher managed tardies reset at the end of each semester (different from sweeps due to the limits with Synergy).